1. Scope

This Cancellation & Refund Policy applies to bookings for trips offered under the Xpdtion Club brand and operated by Xpdtion Ventures.

Xpdtion Ventures is a sole proprietorship owned by KARTIK PRAVEEN HOSHANGABADE, based in Pune, Maharashtra, India. GSTIN: 27AUPPH6935E1ZC.

2. How to cancel

To cancel a booking, email hi@xpdtion.club from the email address used for the booking. Your cancellation is effective when Xpdtion Club receives the request. We will confirm receipt in writing.

The cancellation fee is calculated on the advance amount paid for the booking and by the number of calendar days between receipt of the cancellation request and the scheduled trip start date.

3. Customer cancellation fees

• 30 or more days before the trip start date: 25% of the advance paid is retained as a cancellation fee.
• 15 to 29 days before the trip start date: 50% of the advance paid is retained as a cancellation fee.
• Fewer than 15 days before the trip start date: no refund is payable.

Any non-recoverable supplier, permit or visa costs already paid or committed specifically for your booking may also be deducted from the refundable amount. We will explain any such deduction and provide reasonable supporting details on request.

4. Extreme uncontrollable circumstances

Where evidenced extreme circumstances outside your reasonable control prevent you from travelling, Xpdtion Club may consider a full or partial refund or credit after reviewing the circumstances and any non-recoverable costs. Examples may include a serious medical emergency, bereavement, natural disaster, government restriction or similar event.

Any exception is assessed case by case and does not create an automatic right to a refund beyond rights available under applicable law.

5. If Xpdtion Club cancels the trip

If Xpdtion Club cancels the booked trip, Xpdtion Club will return the full amount received from you for that trip. Customer-cancellation fees and supplier-cost deductions will not apply to an organiser cancellation.

You may choose either a future-trip credit or a cash refund as described below. This refund is for amounts received by Xpdtion Club and does not include independently booked flights, transport, accommodation or other costs unless applicable law requires otherwise.

6. Future-trip credit

Where a credit is offered or chosen, it may be used across up to two Xpdtion Club trips. The credit must be used within one calendar year after the date of the original transaction. Any difference between the credit and the price of a later trip remains payable or, if unused when the credit expires, is not refundable unless required by applicable law.

The credit belongs to the original traveller and may not be transferred without written approval from Xpdtion Club.

7. Cash refunds

A cash refund will be processed to the original payment method within 8-10 days after the booked trip ends. The time taken for the refunded amount to appear may also depend on the bank or payment provider.

If the original payment method cannot accept the refund, contact hi@xpdtion.club so an appropriate documented alternative can be discussed.

8. Changes by the traveller

A request to change the traveller, date or trip is subject to availability, destination and supplier rules, and any non-recoverable costs. Unless Xpdtion Club agrees otherwise in writing, a request that cannot be accommodated is treated as a cancellation under this policy.

9. Refund limits and statutory rights

No part of this policy limits a refund, remedy or consumer right that cannot lawfully be limited. If a trip-specific written term gives you a more favourable cancellation or refund right, that trip-specific term will apply.

10. Contact

Xpdtion Ventures
Pune, Maharashtra, India
Email: hi@xpdtion.club
GSTIN: 27AUPPH6935E1ZC